COMPLETE WEDDING PACKAGE - This comprehensive planning and coordinating service is designed for the bride and groom who are busy with demanding careers, heavy travel schedules or are out-of-state and unable to handle local wedding planning services.
Pre-wedding Day
· Assist with the selection of the wedding and reception sites
· Set up appointments to meet with wedding vendors
· Accompany Bride to interview and select wedding vendors
· Assist in negotiating contracts and review contracts to assure accuracy
· Prepare budget worksheet
· Monthly meetings with Bride and Groom as needed
· Available by phone and email
· Accompany Bride to trial makeover by make-up artist
· Assist bride with her gown at the wedding portrait session
· Assist with any design issues, such as, decorations for ceremony and/or reception, hospitality baskets for out-of-town guests, favors for guests, etc.
· Communicate regularly with all vendors to insure all arrangements which have previously been agreed upon are on track
· Seven to ten days prior the wedding, mail or fax confirmation sheets to all vendors with set-up times included to ensure that all vendors are setting up at the assigned times
· Invitation consultation, does not include addressing and mailing
· Assure that the detail sheet from the reception site is accurate and reflects the menu and all other details as the bride and groom have directed
· Manage arrangements and negotiate prices for accommodations for out-of-town guests
· Arrange all transportation, including transportation for out-of-town guests during their stay, transportation for the bridal party and parents of Bride and Groom for the wedding day
· Prepare wedding day itinerary for Bride, Groom, house party & parents of Bride and Groom
· Maintain payment schedule for vendors and provide reminders when payments are due
· Mail post-dated checks to vendors with cover letter on due dates, includes postage
· Direct the rehearsal (not including the rehearsal dinner).
· Consulting for rehearsal dinner – provide list of sites, caterers, and will be available by phone and e-mail for questions *
Wedding Day
· Day of wedding, arrive at wedding site 2-3 hours prior to wedding
· Check wedding site to assure final details are taken care of
· Distribute bouquets and pin flowers on attendants
· Assist Bride, Groom and the wedding party as needed in getting ready for the ceremony
· Direct wedding ceremony
· Supervise vendors at wedding and reception
· Prompt band/DJ of Bride and Groom’s arrival, cake cutting, special toast, bouquet and garter toss
· Distribute “day of” payments and tips to all vendors
· Distribute items to be tossed just prior to Bride and Groom’s departure
· Oversee reception clean-up
· At the end of the reception, ensure the gifts, cake, bridal attire, portrait, bridal book and pen, cake cutting tools and Champagne flutes and any other items are being transported to the assigned location by the assigned family member or friend*
· Return florist rental items - size and weight limits
· Return baker rental items - size and weight limits
· Return tuxedos - tuxedos will be picked up at a single location the day following the wedding
*Up to four hours of preparation and/or clean-up for wedding site (i.e. ceremony and reception site)- Included in cost of package
*Up to two hours for directing the rehearsal - Included in cost of package
*Up to two hours for directing the ceremony - Included in cost of package
*Up to seven hours for directing the reception dinner - Included in cost of package
***Coordination of the Rehearsal Dinner - $300.00 additional to the cost of package
*Other miscellaneous charges may apply depending on location and logistics of your wedding. Prices subject to change without notice. Additional terms are indicated in our contract for services. Please inquire for details.
PARTIAL WEDDING PACKAGE - This package offers a considerable amount of services and cuts out some of the services listed in "The Complete Wedding Package." It is designed for the bride and groom who have the time to plan their wedding, but need the expert guidance required to avoid costly mistakes.
Pre-wedding
· Assist with the selection of the wedding and reception sites
· Set up appointments to meet with wedding vendors
· Accompany Bride to interview and select wedding vendors
· Assist in negotiating contracts and review contracts to assure accuracy
· Prepare budget worksheet
· Available by phone and email
· Communicate regularly with all vendors to insure all arrangements which have previously been agreed upon are on track
· Seven to ten days prior the wedding, mail or fax confirmation sheets to all vendors with set-up times included to ensure that all vendors are setting up at the assigned times
· Invitation consultation, does not include addressing and mailing
· Assure that the detail sheet from the reception site is accurate and reflects the menu and all other details as the bride and groom have directed
· Prepare wedding day itinerary for Bride, Groom, house party & parents of Bride and Groom
· Direct the rehearsal (not including the rehearsal dinner).
Wedding Day
· Day of wedding, arrive at wedding site 2-3 hours prior to wedding
· Check wedding site to assure final details are taken care of
· Distribute bouquets and pin flowers on attendants
· Assist Bride, Groom and the wedding party as needed in getting ready for the ceremony
· Direct wedding ceremony
· Supervise vendors at wedding and reception
· Prompt band/DJ of Bride and Groom’s arrival, cake cutting, special toast, bouquet and garter toss
· Distribute “day of” payments and tips to all vendors
· Distribute items to be tossed just prior to Bride and Groom’s departure
· Oversee reception clean-up
· At the end of the reception, ensure the gifts, cake, bridal attire, portrait, bridal book and pen, cake cutting tools and Champagne flutes and any other items are transported to the assigned location by the assigned family member or friend*
*Up to four hours of preparation and/or clean-up for wedding site (i.e. ceremony and reception site)- Included in cost of package
*Up to two hours for directing the rehearsal - Included in cost of package
*Up to two hours for directing the ceremony - Included in cost of package
*Up to eight hours for directing the reception dinner - Included in cost of package
***Coordination of the Rehearsal Dinner - $300.00 additional to the cost of package
*Other miscellaneous charges may apply depending on location and logistics of your wedding. Prices subject to change without notice. Additional terms are indicated in our contract for services. Please inquire for details
**** End Partial Wedding Package********
"MONTH OF" WEDDING PACKAGE - This package is designed for the bride and groom who have planned their entire wedding, but want the services of a professional wedding coordinator to finalize last minute details and to ensure a smooth running wedding day.
· Two-hour meeting to discuss wedding and reception details - could require two meetings
· Will receive a copy of all contracts in order to insure all vendors are providing product and/or service which is outlined in the contract
· Prepare wedding day itinerary for the Bride and Groom, bridal party and parents of the Bride and Groom
· Seven to ten days prior to wedding, mail or fax confirmation sheets to all vendors with set-up times included to ensure that all vendors are setting up at the assigned times
· Attend and direct rehearsal (not including the rehearsal dinner).
· Day of wedding, 2-3 hours prior to wedding, check wedding site to assure final details are taken care of, assist with dressing, distribute flowers to wedding party, etc.
· Direct the wedding ceremony
· Supervise vendors at wedding and reception
· Distribute “day of” payments and tips to all vendors
· At the end of the reception, ensure the gifts, cake, bridal attire, portrait, bridal book and pen, cake cutting tools and Champagne flutes and any other items are being transported to the assigned location by the assigned family member or friend*
*Up to four hours of preparation and/or clean-up for wedding site (i.e. ceremony and reception site)- Included in cost of package
*Up to two hours for directing the rehearsal - Included in cost of package
*Up to two hours for directing the ceremony - Included in cost of package
*Up to eight hours for directing the reception dinner - Included in cost of package
***Coordination of the Rehearsal Dinner - $300.00 additional to the cost of package
*Other miscellaneous charges may apply depending on location and logistics of your wedding. Prices subject to change without notice. Additional terms are indicated in our contract for services. Please inquire for details.
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We are available for providing advice on etiquette, vendor recommendations, attending appointments, itinerary preparation, showers, rehearsals and more.
*Other miscellaneous charges may apply depending on location and logistics of your wedding. Prices subject to change without notice. Additional terms are indicated in our contract for services. Please inquire for details.
Jamie Hutchins
Certified Event Professional
(P) 256-338-0743